How do I enter a check?

Use the following instructions for both a regular check and an E-Check.

  1. On the checkbook screen, click the "Check" or "E-Check" button.
  2. Verify that the date is correct. To change the date, click on the date and select the correct date from the calendar. Double click on the day or press Enter to set the date. Optionally, use the Quick Date Change keyboard shortcut.
  3. The check number is automatically selected when starting a new check entry. To change the check number, click inside the check # box and type in the correct number. Press the Enter or Tab key to go to the payee box.
  4. Type in the Name of the Payee in the Payee box. If a check has been written to this payee before, type in the first few letters of the payee's name until the name is highlighted in the list. Press Enter or Tab to use that payee's name.

    If this is a new payee or vender, type in the full name of the payee. Click the Save As New Payee button or if the Payee's name is 6 characters or longer, press Enter. A pop up window will appear where the address, phone number, and an account number can be entered and saved. Click the Save Payee Info button when finished entering the payee's contact information.

  5. Type in the amount of the check.
  6. Optional: If this check is the same as or similar to a previous check to this payee, use the recall check feature to quickly fill out the check. After using the recall feature, skip to step 14.
  7. After entering the amount of the check, press Enter or click the Add Line button.
  8. This is first line of the transaction detail. Select the Expense Category, Group, and account to charge the expense to. After selecting the expense Category, press Enter to advance to the next column. After selecting the expense account, and press Enter again. When deciding which expense account to select, ask yourself the question, "What am I paying for?" and use the corresponding account.
  9. Type in a comment in the comment box if want to do so. This is optional. Press Enter again to advance to the Internal Category.
  10. Select the Internal Category and Account. Press Enter after each selection. When deciding which internal account to use, ask yourself the question, "How am I going to pay for this?" and use the corresponding account. See the links below for additional information.
  11. Type in the amount for this first line item. If there is only one line or expense on this check, press the space bar and NTS will fill in the amount.
  12. There will be many times when a check will cover more than one expense. A credit card would be a good example. Enter multiple lines in the transaction detail for each expense, charging each expense account and internal account accordingly. See the example check entry below. After entering the first line, press Enter to add a new line or click the Add Line button.
  13. After entering the last line, again, press Enter to save the entry.
  14. The Schedule can be used to post checks that occur on a regular basis. The Schedule will also remind you when it is time to pay those expenses. See the link below for more information. If you want to Schedule the check, do so before clicking the Save Changes button.
  15. Click the Save Changes button or press Enter to post the check. If the Save Changes button is not clickable, see the link below.

If you do not want to save a check, click the Cancel Changes button to delete the entry.

Example Check with multiple lines