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Frequently Asked Questions |
| What is the procedure for generating / printing Forms W-2 and W-3? |
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Printing W-2's
1.) Click the Report button on the Payroll screen and
then click W-2/W-3 Report
2.) If necessary, change the payroll year by clicking the
arrow buttons on either side of the year;
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3.) Select Employees who will receive W-2s from your
church by double-clicking the column to the right of each name. ('XX' should appear) If taxes
have been withheld or paid to the government for an Employee, you should select their name. If
the Employee was Self-Employed or Contract Labor, then you may choose to un-select them by
leaving this box blank. (Double-click it again to remove the 'XX') The Pastor(s) SHOULD BE
SELECTED in most cases. The information that we have received from the IRS states that the
church should provide the Pastor(s) a W-2.
4.) Click the Calculate Tax Statements button.
5.) Make any changes to W-2s on the screen by
choosing the Employee on the left side, and then making the changes on the right side of the
screen.
6.) Click the Print W-2s button and then choose IRS
Cat #10134D from the W-2 Type box. See the illustration below.
7.) Load the IRS W-2 Forms (Copy A only, red copies)
into the printer. (Separate them from the other W-2s first)
8.) Click the Print W-2s button, then click Start
Printing, then OK.
9.) Load the Blank W-2 Copies B, C, and D into
the printer. Include Copies 1 and 2 if needed for State/Local taxes. Load one set for every 2
Employees. (Load all copies of B first, then all C's, etc...)
10.) If you are using blank W-2 forms you printed from NTS,
choose Default from the Form Type menu. See the illustration below.
See the instructions below for the steps to print blank W-2 forms from
NTS.
11.) Click the Print W-2s button, and then click
Start Printing. Set # of copies equal to the # of copies in Step 8 above, click
OK.
NOTE: Verify ALL amounts on the W-2 and W-3 Forms prior to submitting them to the IRS.
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| We recommend that you acquire your blank W-2 forms from the IRS, but you can print them from NTS if you so choose, except for Copy A. You MUST get copy A from the IRS or an approved printer. You can order Form W-2 and Form W-3 free of charge from the IRS by calling 1-800-829-3676. To print blank W-2's, deselect any copies of the W-2 form that you do not want to print. Click on the check box next to the form(s) you do not want to print. See the example below. Click the Print Blank W-2 Forms button (lower right) and set the number of copies equal to the number of employees divided by 2. (There are 2 W-2's per page.) Click the OK button. When reloading the pages for back-side printing, load Copy 2 on top, followed by 1, D, C, and finally B. |
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Printing Form W-3
12.) Click View W-3. The W-3 information is
automatically calculated based on the W-2 amounts that were generated.
13.) Make any changes necessary to the form and type in any
additional information needed.
14.) Click the Print W-3 button and then choose IRS
Cat #10159Y from the W-3 Type box. See the illustration above.
15.) Load IRS W-3 Form into printer, click the
Print W-3s button, and then click OK.
Disclaimer:The information contained in this web page is of a general nature. It is not offered as specific legal or tax "advice." Each person, local church board, and district should evaluate their own unique situation in consultation with their local legal and tax advisors. |
| For more information see: |
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If your question is not answered here, you can submit your question online or search our site. If you need further assistance, you can also email us at help@ntssoftware.com or call us at (817) 318-0303. |
| © 2010 David Watson - All Rights Reserved | |